Project overview
The Inventory Management System is a digital platform designed to streamline the process of managing and tracking equipment loans within an organization.
Problem
Before the implementation of this system, managing equipment loans was a time-consuming and inefficient process. Tracking who had borrowed what equipment, ensuring proper documentation, and manually handling loan requests were all done through paper-based systems, resulting in errors, delays, and lack of visibility. The process was fragmented, which often led to miscommunication, lost items, and difficulties in keeping track of warranties and product details.
Solution
The Inventory Management System provides a centralized solution to streamline and automate the entire equipment loan process. It enables the IT department to register new products, track loans, and manage user requests all in one place. The system automatically notifies administrators of new loan requests from HR, allowing them to view the equipment requested, approve or reject the loan, and generate the necessary documentation, including contracts and receipts.
My role
As the UX/UI Designer and Project Manager for the Inventory Management System, I was responsible for leading the design process from start to finish.
Design Process
Throughout this process, I used Lean UX principles to prioritize rapid iteration and real-time feedback, ensuring the design was user-focused and efficient. By following Design Thinking, I kept the process flexible and adaptable, focusing on solving real user problems with creative solutions.
RESEARCH
MVP
Benchmarking
User research
Proto personas
User Journey
PROTOTYPING
Information Architecture
Web flow
Wireframes LW & HF
Interactive prototype
DESIGN
References
Visual components
UI kit
Final design
TESTING
User testing
Heath maps
Agile methodology
Analytics
Inventory objetives:
Streamline Loan Management: Simplify and automate the process of tracking, managing, and approving equipment loans.
Ensure Accountability: Provide clear visibility into who has borrowed equipment, ensuring proper tracking and responsibility.
Simplify User Management: Easily manage users and assign roles to control access and permissions.
- Increase Efficiency: Reduce administrative workload by automating manual processes and minimizing errors.
With Inventory, you can effortlessly manage and track all your equipment, ensuring that every item is accurately logged, accounted for, and up to date, simplifying asset management across your organization.
Personas
Key insights
Carlos need an efficient system that reduces manual work. Automating tasks like equipment registration, loan tracking, and document generation helps save time and minimize errors.
Laura requires a transparent system to track loan requests, approvals, and the status of equipment.
John prefer an easy-to-use system that allows them to quickly request and receive equipment.
Sophia requires detailed reports to monitor equipment usage and make data-driven decisions about resource allocation.
Roberto requires a high-level overview of the entire equipment inventory and loan process, with clear visibility into who has what and when it’s due for return.
HR and IT teams need to minimize paperwork and the potential for human error. Automated document generation for contracts and responsibility agreements helps ensure compliance and accuracy.
Information Architecture
Wireframes
Prototypes
