Karina Cervantes

Let's work together

Meeting Summarize

Designing an AI-powered tool that transforms meeting transcripts into structured summaries,
 improving information accessibility, productivity, and content workflows.

Role:

UX/UI Designer

Duration:

X weeks

Team:

X personas

Scope:

Research, UX, UI, Testing

About
the
Project

About the
Project

Overview


Redesign of an internal platform used to manage employee benefits through a modular system.

 

Context


Used multiple times a day, the platform is a key part of users’ daily workflows.

 

Challenge


Complex navigation and unclear structure made it difficult to complete tasks efficiently.

The problem

Information overload
in meetings

Difficulty extracting
key insights

Lack of clear follow-
ups and action items

Research
& Insights

Methods


  • Desk research
  • Competitive analysis
  • Industry reports review
  • AI capability exploration

Key Insights

Information
overload

Large amounts of unstructured meeting data make it difficult to quickly identify key points and decisions.

Lack of actionable outputs

Existing tools provide transcripts but fail to deliver clear summaries or actionable insights.

Inefficient
workflows

Users rely on manual processes like note-taking or re-reading transcripts, leading to inefficiency and missed information.

Design Decision

Designed a system to transform unstructured data into actionable insights

Structuring
unstructured data

Defined a system to convert raw meeting transcripts into structured outputs such as summaries, key points, and action items.

Flexible output
formats

Designed multiple output formats (summaries, bullet points, key insights) to adapt to different user needs and contexts.

User-driven input
and control

Enabled users to upload transcripts and define the type of output they need, giving them control over the AI-generated results.

UI Design

Designed a clean and flexible interface focused on 
clarity, accessibility, and efficient navigation.

Wireframes MF

Main screen - without projects 1
Main screen - without projects-4 1
Main screen - without projects-3 1
Main screen - without projects-1 1

Prototype

Interactive prototype showcasing the redesigned navigation and simplified workflows.

Main screen - without projects (1) 1
Folders - Marketing projects
Hamburguer menu - with projects
Main screen - Resume o last meeting
Main screen - without projects
Main screen - Transcription uploaded

Results

The solution simplifies complex information, enabling users to 
extract key insights and take action more efficiently.

Structured
outputs

Users can generate
summaries, key insights,
and action items
from raw meeting transcripts.

Reduced
manual effort

Eliminates the need
for manual note-taking
and re-reading long
transcripts.

Improved clarity
and decision-making

Helps users quickly
understand key points
and align on next steps.